WRITING 3: A COVERING LETTER

WRITING 3: A COVERING LETTER

Good morning everyone! This week we have some writing tips. Are you looking for a job right now? If the answer is yes, you need to read this post because we´re going to talk about covering letters. This is an interesting issue because a good covering letter will help you to get your dream job. Go on and follow these basic rules. If you don´t get the job, at least you´ll get very good marks at your writing exam.

First of all, what´s a covering letter? Well, it´s a letter that accompanies a CV or an application form. In UK and USA they´re usually typed on a single page.

A good letter uses formal language (no contractions) and presents some key arguments for why your application should be taken seriously.

BASIC RULES

To begin with, you have to know that a covering letter is a formal letter, so you have to follow all the rules you normally take into account when you write a formal text. For example:

-You have to put your address (without your name) and the date in the top right-hand corner.

-You have to put the company address in the top left-hand corner.

-You cannot use contractions.

-You have to start the letter with ‘Dear Mr/Ms/Miss’ and a surname (if you know the person you´re writing to) and a comma, not a colon.

-You have to star the letter with ‘Dear Sir or Madam’ (if you don´t know the person you´re writing to).

-You have to divide the letter into at least three paragraphs. (In this case, four paragraphd

-You can end the letter using two differents endings: ‘Yours sincerely’ (if you know the person you´re writting to) or ‘Yours faithfully’ (if you don´t know the person).

OPENINGS

Dear Sir or Madam, Dear Mr Duncan, Dear Mrs Elliot..

 

FIRST PARAGRAPH

You have to say which job are you applying for and how / where you heard about it. Definitely, you have to state your purpose for writing. You can use expressions like these:

-I am writing in response to…

-I am writing in connection with…

-I am writing to apply for…

-I am responding to your advertisement in… for a… to work as a…

For example:

‘I am writing in response to your advertisement in the London News of 23 May for a person to work in summer sports camp for children.’

‘I am writing to apply for the post of accounts clerk advertised in Economic Magazine of 19 February.’

SECOND PARAGRAPH

In the second paragraph you have to outline your current job and responsabilities (or your education and skills). Moreover, you have to make it relevant to the post you´re applying for. You can use expressions like these:

-I am an experienced…

-I have worked /helped for many years with…

-I have reached the (x) level of…

-I have passed…

For example:

‘I would be interested in this job as I am very keen on sports. I play hockey in my school team.

‘As you will see from my enclosed CV I am corrently an accounts clerk in a medium-sized printing firm. In addition to my normal bookkeping duties, I am responsible for invoicing and chasing up late payments. I also deal with credit cheks on potencial customers.’

THIRD PARAGRAPH

You have to say why you want the jobb and what you can bring to the company. It is quite important to say what you can do for them. You can use expressions like these:

-I am hard working and sensible…

-I am outgoing and sociable…

-I like working with people…

-I am calm and efficient…

For example:

‘I am committed to pursuing a career in management accounting and am currently sutdying for further professional qualifications by distance learning. I am particularly interested in your post as it would enable me to gain experience of working in a larger company with the opportunities for professional training and development that this brings. In addition to my skills and experience as an accounts clerk, I would bring to the post a proven ability to deal successfully and tactfully with customers and clients.’

‘In addition, I enjoy working with younger children, I have younger brothers and sisters and often babysit them when my parents are out. I like playing games with them and teaching them new things. I also speak quite good English and would like the opportunity to practise this more.’

FOURTH PARAGRAPH

You have to give other relevant information. You can use expressions like these:

-I would like the opportunity to…

-I would be delighted to…

-I would be able to improve my…

-I would very much enjoy…

-Your company attracts me because…

For example:

As well as having this skills, I think I am the ideal person for you as I am outgoing and sociable and would enjoy working with people and children from different countries. It will help me improve my skills and would enable me to be independent and confident.’

CLOSINGS

You have to say when you are available for interview. You can use expressions like these:

-If called for an interview, I would be abailable ant any time convinient for you.

-I am available for interview for the next three weeks.

-I hope you will consider me for this position.

-I look forward to hearing from you.

-I would be grateful if you would consider me…

-Considering the circumstances, I would be grateful if you could call me for an interview to discuss my skills and suitability for this position.

-Please, find attached a copy of my curriculum vitae for your consideration.

-Yours faithfully.

-Yours sincerely.

 

And that’s all for today. Good luck if you´re looking for a job, and, as always, thanks for visiting our blog!

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